Order Processing Specialist
- Lake Mills, WI
- Temporary - Full Time
- AE7971051011
- $20.00
- Cust Svc/Sales
- 10/21/2024
The QTI Group has partnered with a plastic fabrication company that is seeking a temporary Order Processing Specialist for a period of 3+ months. This position is responsible for managing tasks associated with order entry, accounts payable, accounts receivable, and administrative support duties, ensuring accurate data entry and timely processing of customer orders and payments. The ideal candidate will have strong attention to detail, clerical skills, and the ability to adapt to a dynamic environment.
This full-time position offers a flexible schedule of 32 hours per week, Monday to Thursday, with core hours of 7:30am-5:00pm. This position is located onsite in Lake Mills, WI, and offers a casual office environment, the dress code allows for jeans, with closed-toe shoes required.
The pay for this position is $20+/hr. based on experience.
Responsibilities:
Accounts Payable Duties:
- Reconcile and enter accounts payable invoices, reviewing and validating incoming invoices while disputing unauthorized charges as necessary.
- Compile weekly check runs for approval.
- Review, update, and print approved checks, ensuring invoices match check stubs before mailing.
- Maintain vendor relationships through regular phone and email communication.
Accounts Receivable/Logistical Duties:
- Review incoming purchase orders from assigned customers, verifying pricing and lead times.
- Enter new orders into the ERP system and scheduler, and provide order acknowledgments to customers.
- Distribute orders, picking sheets, shipping labels, and MSDS paperwork according to established procedures.
- Manage customer-specific requests, change requests, and communicate status updates internally and externally.
- Handle customer-assigned supplier portals, including PPAP submissions, following proper procedures.
- Produce serial number and part number labels/tags as required by customers.
- Manage customer account pricing, keeping records accurate and up to date.
- Submit quotes and cost estimates to customers for Conveyor Cover/Bands as needed.
- Serve as the process owner for ISO Standard Work Instructions related to job duties.
Administrative Duties:
- Provide administrative support to office and plant managers.
- Serve as backup for front desk duties, including receiving visitors and screening telephone calls.
- Open and distribute incoming mail and organize files.
- Manage office supply inventory, ensuring cost-effective purchasing.
- Maintain a clean and organized kitchen, conference room, and restrooms.
- Perform other duties as assigned by management.
Qualifications:
- High school diploma or equivalent required.
- 2+ years of experience in order processing, accounts payable, or accounts receivable is required.
- Working knowledge of MS Office, including Outlook, Excel, and Word, as well as Sage 100.
- Strong organizational and communication skills.
- Ability to work independently with minimal supervision.
- Ability to organize and prioritize tasks effectively.
- Acts with the company's best interest in mind.
- Adheres to company policies and guidelines.
- While performing the duties of this job, regularly required to sit throughout the day (computer usage) with minimal standing or walking. Some light lifting may be required.
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